June 30, 1992
COMPTROLLER'S MEMORANDUM NO. 24 (1991-92)
SUBJECT: DOCUMENTATION FOR PURCHASES FROM LOCAL PURCHASING SOURCES
Effective July 1, 1992, Section 287.056, Florida Statutes,
provides that agencies may purchase a commodity or contractual
service from a local purchasing source instead of from agreements
and contracts negotiated and executed by the Division of Purchasing,
if the cost of such commodity or contractual service is less than
that provided by the agreements and contracts negotiated and executed
by the Division of Purchasing and if the purchase does not exceed
the Threshold Amount for Category Two. These provisions do not
apply to purchases of information technology resources as defined
in Section 287.073, Florida Statutes. In calculating the cost
of a commodity or contractual service to be purchased from a local
purchasing source, the agency shall include all delivery costs
and any administrative costs associated with negotiating, preparing,
and executing the contract for such commodity or contractual service.
Before purchasing from a local purchasing source, the
agency shall consider whether the specifications, terms, and conditions
for the commodity or contractual service meet or exceed the specifications,
terms and conditions negotiated and executed by the Division of
Purchasing and justify how such purchase would provide a cost
savings to the State. The Division of Purchasing issued its Memorandum
No. 51 (91-92) to distribute Form PUR 7066, Local Purchasing Source
Report, which is to be used by agencies to document and justify
purchasing from a local purchasing source. For each purchase
from a local purchasing source of any commodity or contractual
service available from an agreement or contract negotiated and
executed by the Division of Purchasing, the voucher submitted
for payment to our office must have attached a properly completed
Form PUR 7066 reflecting a cost savings to the State.
If you have any questions, please contact the Bureau of Auditing at 410-9194, Suncom 210-9194.
